The National Beer Wholesalers Association (NBWA) is the leading advocacy organization for America’s more than 3,000 beer distributors, servicing every state and congressional district. NBWA is seeking an assistant to support the Vice President of Membership & Meetings and the Membership & Meetings department with various functions and administrative duties.
Summary of Position:
Provide administrative and logistical assistance to the Membership & Meetings department, including, but not limited to, correspondence, member fulfillment, meeting scheduling and planning, travel arrangements, expense reports, phones, and other administrative needs to provide support to a fast-paced Membership & Meetings team.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Principal Duties:
• Assist in the development of marketing plans for membership and meetings.
• Utilize association management software (AMS) system to update and maintain member records.
• Fulfill information requests made by members and the general public.
• Prepare membership materials as needed.
• Assist with all department communications to include membership, meetings and events.
• Assist with promotional mailings, conference materials, registration and name badges for all NBWA meetings.
• Develops weekly agenda and participates in weekly department strategy meetings.
• Monitor and update the website as needed.
• Assist with the marketing and fulfillment of NBWA Member Services, including Distributor Productivity Report, Compensation Study, publications, safety videos and webinars.
• Assist department head with NBWA Board elections, creating lists and materials to be utilized in the election process.
• Maintain inventory of department supplies, such as project-specific brochures, conference materials, supplies, staff name badges and signage.
• Provide administrative support to the Vice President of Membership & Meetings.
• Performs administrative duties to support the Membership & Meetings team and NBWA office operations, including expense reports, scheduling, answering phones, filling in for front desk receptionist and assisting with meetings and events.
• Department point of contact for the info email box and member requests.
• Works on special projects and other duties as required to execute the department’s projects and advance the association’s agenda.
Education/Training:
• Undergraduate degree preferred.
• Association experience preferred.
Essential Skills/Knowledge:
• Communicates clearly and concisely.
• Broad fundamental knowledge of basic accounting principles.
• Excellent knowledge of Excel, Word, Outlook and PowerPoint applications.
• Ability to learn other computer software programs to include Impexium Associate Management System.
• Strong organizational and time management skills.
• Capable of managing multiple projects with minimal supervision.
• Capacity to accept and adapt to changes and be flexible.
• Must be able to maintain a good rapport with all departments.
How to Apply:
Interested candidates should forward a cover letter and resume to careers@nbwa.org.
No phone calls please.
Work Environment/Physical Demands:
This job is performed in a professional office environment. This position regularly uses standard office equipment such as phones, copiers, and computers. While performing the duties of this position, the employee may occasionally be required to lift boxes that weigh 20 lbs. and stand for long periods of time.
Position Type/Hours of Work:
This is a full-time position. The workweek consists of Monday-Friday, working 37.5 hours per week. The Membership and Meetings assistance may need to work varied hours to include nights and weekends and occasionally travel, as business needs dictate.
*Please note this job description is not designed to cover or contain a comprehensive listing of all job duties or responsibilities. Duties and responsibilities may change at any time with or without notice.
The National Beer Wholesalers Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
This job description is not a contract, and all employees are employed at-will. The employee and the position can be terminated with or without notice.
