NBWA is seeking a Membership and Meetings Assistant to provide administrative and logistical assistance to the Association.
Duties and Responsibilities:
• Assist in development of marketing plans for membership and meetings.
• Utilize association management software (AMS) system to update and maintain member records.
• Fulfill information requests made by members and the public.
• Prepare Membership materials as needed.
• Assist with all department communications to include membership, meetings and events.
• Assist with promotional mailings, conference materials, registration and name badges for all NBWA meetings.
• Develops weekly agenda and participates in weekly department strategy meetings.
• Monitoring/updating the website as needed.
• Assist with the marketing and fulfillment of NBWA Member Services, to include Distributor Productivity Report, Compensation Study, Publications, Safety Videos and Webinars.
• Assist department head with NBWA Board elections, creating lists and materials to be utilized in the election process.
• Maintain inventory of department supplies, such as project specific brochures, conference materials and supplies, staff name badges and signage.
• Provide administrative support to the Vice President of Membership and Meetings.
• Performs administrative duties to support the Meetings & Membership team and NBWA office operations, including expense reports, scheduling, answering phones, filling in for front desk receptionist and assisting with meetings and events.
• Department point of contact for the info email box and member requests.
• Works on special projects and other duties as required helping to execute department’s projects and advance the association’s agenda.
Required Skills/Abilities:
• Communicates clearly and concisely.
• Broad fundamental knowledge of basic accounting principles.
• Excellent knowledge of Excel, Word, Outlook and PowerPoint applications.
• Ability to learn other computer software programs to include Impexium Associate Management System.
• Strong organizational and time management skills.
• Capable of managing multiple projects with minimal supervision.
• Capacity to accept and adapt changes and be flexible.
• Must be able to maintain good rapport with all departments.
Education and Experience:
• Undergraduate Degree preferred.
• Association experience preferred.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel, Power Point).
Benefits:
NBWA provides competitive benefits.
Work Environment/Physical Demands:
This job is performed in a professional office environment. This position regularly uses standard office equipment such as phones, copiers, and computers. While performing the duties of this position, the employee may occasionally be required to lift boxes that weigh 20 lbs. and stand for long periods of time.